What Does a Party Planner Do?
A party planner, sometimes also known as an event planner or an event coordinator, is a professional who assists with the design, planning, and management of parties or events. They organize and execute a variety of events, which may include birthdays, anniversaries, corporate events, graduation parties, retirement celebrations, baby showers, and more.
While our specific roles and responsibilities here at Plan STL Events can vary depending on the nature and scale of the event, the following are some of the common services offered by our coordinators:
- Consultation: We typically start with a consultation to understand the client’s vision, budget, and specific requirements for the event.
- Theme and Design: Based on the client’s preferences, we can then help create a theme or concept for the party. They can assist with selecting colors, décor, lighting, and other elements to create a cohesive and appealing aesthetic.
- Budget Management: From there, we help to establish and manage the event’s budget, ensuring that the client’s funds are allocated effectively across all necessary aspects of the party.
- Venue Selection: We can assist in finding and booking a suitable venue for the event, if needed. We can also provide recommendations based on the client’s needs, preferences, and budget.
- Vendor Selection and Coordination: This includes finding and booking necessary service providers such as caterers, photographers, entertainers, and florists. We will negotiate contracts, coordinates schedules, and ensures that all vendors deliver their services as planned.
- Invitations and Guest Management: At your request, we may assist with designing and sending invitations, managing RSVPs, arranging seating, and coordinating accommodations and transportation for guests if necessary.
- Timeline and Schedule: Your specific planner can create a detailed timeline for the event to ensure that activities flow smoothly. They manage the schedule on the day of the party, coordinating with vendors and guests as necessary.
- On-the-Day Coordination: On the day of the event, the we’ll oversee all aspects of the event, solving any issues that arise and ensuring that the event runs smoothly.
- Post-Event Tasks: After the event, we’re available to handle tasks such as arranging for cleaning, managing gift deliveries, returning rented items, and finalizing vendor payments.
By taking over the planning and logistics, a party planner from Plan STL Events, allows the host to fully enjoy the event without the stress of managing every detail. The level of involvement of a party planner can be tailored to suit the client’s needs, from full-service planning to day-of coordination.
Plan STL Events, as a versatile and experienced party planner, is capable of handling a wide variety of events, each with its unique requirements and complexities. Here are some of the different types of parties and celebrations that they can assist with:
- Birthday Parties: Whether it’s a first birthday, a sweet sixteen, or a milestone birthday like a 50th or 75th, Plan STL Events can create a memorable celebration, assisting with theme selection, venue booking, catering, entertainment, and more.
- Anniversary Celebrations: Plan STL Events can help couples commemorate their enduring love, whether it’s a silver (25th), golden (50th), or any other anniversary milestone. They can arrange intimate dinners, grand parties, or vow renewal ceremonies, depending on the couple’s preferences.
- Engagement Parties: Celebrating the start of a couple’s wedding journey, Plan STL Events can help plan a perfect engagement party, coordinating every detail from venue and décor to food and entertainment.
- Bridal and Baby Showers: These are special moments in a person’s life that deserve beautiful celebrations. Our professional event coordinators can create a memorable event that aligns with the expecting parents’ or bride’s preferences and style.
- Retirement Parties: To celebrate a lifetime of hard work, Plan STL Events can plan a fitting retirement party, whether it’s a formal banquet, a relaxed barbecue, or anything in between.
- Graduation Parties: Celebrating an important academic milestone, whether it’s high school or college graduation, Plan STL Events can organize an unforgettable party for the graduate and their friends and family.
- Corporate Events: From holiday parties and product launches to retirement celebrations and company picnics, Plan STL Events can assist businesses in planning and executing professional events that reflect the company’s image and values.
- Themed Parties: Our party planning experts can plan creative and fun themed parties such as Halloween parties, 80s retro parties, or masquerade balls. They can help bring any theme to life through thoughtful décor, food, and entertainment.
- Fundraisers/Charity Events: Plan STL Events can assist with the unique challenges of planning a successful fundraising or charity event, from managing budgets and sourcing sponsors to coordinating ticket sales and auction items.
- Holiday Parties: Whether it’s a Christmas party, Hanukkah celebration, or Fourth of July bash, Plan STL Events can plan a festive event that captures the spirit of the holiday.
When you’re looking for a party planner, stop searching for an event planner near me and give the experts at Plan STL Events a call. We’ve got you covered, no matter what your vision is. From small-scale corporate get-togethers all the way to massive, exclusive, and elegant events, we can handle whatever you can imagine. Call today for an expert party planner!